An annual general meeting or AGM is a formal meeting held once a year. Whether it is legally required for a co-operative to hold an AGM will depend on the ‘Act’ it is registered under. Co-operatives are democratically owned and controlled by their members and general meetings are a method by which members can participate in their co-op’s governance and hold the board to account. It is good practice to hold an AGM even where the law permits a cooperative to forgo it. Each cooperative should have a section within its governing document that sets out how the AGM should be organized and run and what matters should be dealt with. It is useful for a cooperative to develop a set of standing orders to provide more detail about specific arrangements for general meetings. A good governing document will provide details on the following key points around the AGM.
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