The purpose of an agenda is to ensure a meeting will be conducted in an orderly manner and discussions will lead to results. With an agenda, conversations stay on track and the meeting should end on time. The agenda is prepared in advance through collaboration of the chief elected officer and the chief staff person (executive director). With sufficient timing, it is distributed well before the meeting with supporting information. For quarterly meetings, directors might receive it 30 days ahead; for monthly meetings one might expect it 7 to 10 days in advance.
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